Hiring a new assistant


I am digging into an area of my life I have dreamt about but have put off for sometime because I am scared of the unknown. I have come to a time that I really believe hiring as assistant would benefit me in many ways. I have done some thought work around this topic and have several models around the thought download. Will you take a look and let me know if I am missing anything that would be of benefit as I work through this?

I am feeling both excited and nervous about hiring an assistant. I already know her. She has assisted me with several projects and I like her character. I know we will be a good fit. She’s honest, a go getter, professional, communicates well, follows through and I know I will be able to depend on her. I am scared because this is something I’ve never done before. I have never trained an assistant and I don’t know if she’ll have enough work. I am think we can start at part-time and the more stable the partnership goes, I can delegate more responsibilities to her.

I am also hesitating because I think I really don’t have that much work. I am exaggerating and don’t need to hire someone. I don’t believe that thought though because if I had a part-time assistant it would free me up and I could concentrate on coaching and creating what I want there all while continuing to run advertising for the dealerships (which is something the GMs want).

One GM has told me to find some help and I oversee it all and the other GM has told me he needs someone to run the advertising so if it’s not me I need to hire someone.

They pay is great, am I am well compensated, so I thought “I am OK with paying someone to do the day-to-day tasks”. It’s a win-win — I give someone the opportunity to work with me, I train them to do day-to-day tasks (show her how to do my job) and that frees me to work on coaching and create the business I want there. The managers win because they still have me overseeing things.

For the first three months, I can spend 18 hours training her. I understand things won’t be so linear and we are learning as we go. The only way for me to grow and cover my basis is to show someone what I do and have them manage the day-to-day.

Thoughts:

  • This is something I’ve never done before.
  • I don’t have that much work for her.
  • A part-time assistant would help free up my time.
  • I am ok with paying someone to do day-to-day tasks.
  • We are learning as we go.

C: Hiring an assistant who works 20 hours a week.
T: This is something I’ve never done before.
F: Scared.
A: I put off creating a job description, I put off interviewing her to see if she’s interested, I don’t figure out what her current compensation is
R: I sit on this idea and don’t do anything about it.

C: Hiring an assistant who works 20 hours a week.
T: I don’t have that much work for her.
F: Doubtful
A: I don’t write out a job description, I keep all the tasks she could help me with in my head, I don’t talk to her, in my mind I am controlling what I want her to do and not do for me
R: I don’t give myself the space to expand and allow for help.

C: Hiring an assistant who works 20 hours a week.
T: A part-time assistant would help free up my time.
F: Free
A: I write a job description, I draft tasks I could use her help with on Notes, I inquire about her pay so I can ensure I can meet the demand, I interview her, I plan for shifting my current tasks and teach her how to do it
R: I lean into growing with my freed up time.

C: Hiring an assistant who works 20 hours a week.
T: I am ok with paying someone to do day-to-day tasks.
F: Trusting
A: I figure out what she’s making now and compensate, I look at my finances and come up with a few different pay plans/scenarios, I do a model and get clear about giving money that I can afford, I do research on what assistants make
R: I go into this partnership with clear pay for assistant.

C: Hiring an assistant who works 20 hours a week.
T: We are learning as we go.
F: Assured
A: I communicate clearly with her and ask her to take notes and ask me lots of questions, I am patient in training her, I have no time constraints on when she should know everything
R: She’s learning a new skill and I am learning how to train.